Alison + Mitch’s Rustic Chic Farm Wedding

The Wedding of Christy + Matt

Photography: Oh Lovely Wedding

Did you know that we include your tables, ceremony chairs, linens, benches, ceremony arch and other decor and furniture to use to design your big day? Did you know that we include two day of coordinators to manage your timeline and organization of the event? Today we’ll be talking about everything that is included when you book Sweetwater for your farm wedding, as well as what to expect the day of your wedding here at Sweetwater Farms!

The Wedding of Christy + Matt

Photography: Oh Lovely Wedding

To start out, here is a complete list of all of the items you can expect to utilize for your wedding design at Sweetwater Farms. Wedding planning can be stressful when you need to outsource your furniture needs, however we make the planning easy by including the necessities and more with your package.

All Venue Spaces:

  • Ceremony Wall
  • Sweethome Town Cocktail Hour
  • Reception Barn
  • Barn Lawn
  • Barn Courtyard
  • Saddle Room Lounge with Bar
  • Saddle Room Courtyard
  • Bridal Suite

80 x Ceremony Vintage Chairs

1 x Permanent wood ceremony arch

1 x Burlap ceremony runner

Bridal tractor ride to ceremony

18 x 8 ft tables

26 x 8 ft benches

18 x Color of your choice* table linens

1 x Small farm table

1 x Medium farm table

1 x Large farm table

2 x Vintage dresser buffets

1 x Vintage black bakers rack

1 x Connected french doors

4 x Individual french doors

7 x Whiskey barrels

3 x Large milk cans for decor

3 connected and permanent doors on ‘Sweetheart’ Stage in Barn

*Color choice of linens available through Patty’s Linens, polyester linen offering.

The Wedding of Christy + Matt

Photography: Oh Lovely Wedding

Now to the fun part! What to expect when you book with us…

First and foremost, when you sign with us, your contract includes 11 total hours onsite for your setup, actual event and clean up. Your contract begins at 12:00 pm, your event must end with music off and beginning of guest departure by 10:00 pm and all vendor clean up and exit must be complete no later than 11:00 pm. If vehicles need to be kept overnight in our parking lot, all must be picked up no later than 8:00 am the following day to avoid being blocked in by horse trailers.

The first vendors to arrive at 12:00 pm are your included venue and ‘day of’ coordinators from Back Patio Event Design. Laura and Kayla’s team are there to help 1. Welcome your vendors and escort them back to the reception area. They do this due to the liability of vehicles around the horses and other animals. This process is required for all vendors. 2. Additionally, they are there to make sure your venue diagram and included furniture and decor are placed exactly as you discussed prior with your Event Director. Finally, they 3. Manage and execute your entire event timeline, working closely with your event team to make sure everything starts on time, photographs are taken, guests are shown where to go from ceremony to cocktail reception to dinner reception and working even closer with your DJ or entertainment to make sure all dances and speeches have begun on time.

If you find that you need additional help in setting up your DIY decor and/or have booked rentals without setup included, you can book your venue coordinators at Back Patio Event Design to do so! They offer assorted a la carte packages to set up your DIY decor and more. Pricing varies based on the quantity of decor and time needed for placement. Reach out to them here.

At the end of the night, your coordination team at Back Patio Event Design will be making sure that the venue is cleaned up exactly as it was when the contract started.

A few things to consider at the end of your wedding:

  1. Who will be taking all of your gifts, cards and your guestbook home? Not you!
  2. Who will be taking all of your DIY provided items and do you have enough car space for everything?
  3. Do your catering and bar contracts include cleaning up, bussing and disposing of trash and left over event decor/florals? Check your contract! If this is not included, you can book bussing and clean up through us for $250. Please note, if no one is booked to manage your trash, bussing and complete event clean up by the beginning of your day of event contract (12:00 pm), a $500 loss of deposit will result.

That’s it! We would love to discuss this further with you during a tour of the venue spaces. Please contact us HERE if you would like to take a tour here at Sweetwater Farms!

The Wedding of Christy + Matt

Vendors

Design + Coordination: Back Patio Event Design!

Photography: Oh Lovely Wedding

Flowers: Holly Hood Flowers

Catering: Bekker’s Catering

Rentals: Patty’s Linens

DJ: DJ Party Pam